This page contains reusable templates that support the operational implementation of Freeze–Vote–Rebuild. Copy these into working documents and adapt them to specific mission requirements as needed.
Use this to define the formal criteria for transition between phases.
Gate Name: Purpose: Phase: (Freeze / Vote / Rebuild / Cross-cutting)
Indicators: - Indicator 1:
Thresholds: - Indicator 1 Threshold:
Measurement Window: (e.g., rolling 14 days)
Data Sources: (Monitors, sensors, audits, observers)
Decision Authority: (Who certifies the pass/fail)
Dispute Process: (How contested determinations are handled)
Consequences if PASS: (What unlocks)
Consequences if FAIL: (Pause/rollback; what changes immediately)
Publication Policy: (What is published vs. restricted)
Use this for standardized reporting of ceasefire or movement violations.
Incident ID: Date/Time (UTC): Location: (Coordinates + Locality)
Reporting Channel: (Hotline / Monitor / Sensor / Other)
Description: Immediate Safety Actions Taken: Parties Involved (if known): Classification (Preliminary): - Severity: (S1–S4)
Evidence: - Photos/Video:
Access Status: (Full / Partial / Denied)
Obstruction/Intimidation Noted: (Yes/No; details)
Adjudication Status: (Open / Resolved / Disputed)
Standardized intake form for registration, coercion, or procedural challenges.
Complaint ID: Filed By: (Voter / Observer / Official / Other; anonymize if needed)
Type: (Registration / Coercion / Procedure / Counting / Other)
Location/Modality: (Polling place / Registration center / Remote)
Description: Evidence Attached: Immediate Risk/Safety Concerns: (Yes/No; details)
Requested Remedy: (Recount / Rerun / Corrective Action)
Timeline Commitments: - Acknowledge by:
Use this for reporting the results of Risk-Limiting Audits or reconciliation checks.
Audit Method: (Risk-Limiting / Recount Triggers / Other)
Scope: (Sites covered, sample size, modalities)
Key Reconciliation Checks: - Issued vs. Returned:
Findings: - Discrepancies:
Conclusion: (Within Tolerance / Requires Action / Fails Integrity Threshold)
Standard format for the public project database.
Project ID: Category: (Housing / Energy / Transport / Health / Education)
Location: (General locality + Precise coordinates in restricted record)
Beneficiaries: (Estimated households/users)
Budget & Funding Source: Contractor(s): Procurement Method: (Competitive / Emergency / Other)
Milestones: - M1 (Mobilization):
Verification Evidence Required: (Photos, Inspections, Certificates)
Audit Requirements: (Thresholds, Cadence)
Status: (Planned / In Progress / Completed)
Use this to document the exclusion of corrupt or non-performing vendors.
Vendor/Entity Name: Reason for Action: (Fraud / Non-performance / Conflict-of-interest)
Evidence Summary: Due Process Steps Taken: (Notice, Response window, Hearing)
Decision: (Debarred / Suspended / Warning)
Duration: ---
Technical requirements for building the transparency dashboards.
Dashboard Name: Audience: (Public / Restricted / Audit-only)
Update Frequency: Indicators Included: - Indicator Definition:
Redaction Rules: Access Controls: Auditor Trail/Logging Requirements: ---
As the framework is implemented, these templates should be kept versioned. Major changes to template structures should be recorded in the Changelog and the Decision Log to maintain auditability.
